Cedar Lake Farmers Market @ The Sunflower Festival

Saturday – Sunday, September 26-27th 10am-5pm

The Sunflower Festival at Harvest Time in Lowell, IN has invited Cedar Lake Farmers Market to be apart of this amazing festival! Visit https://www.harvesttymefun.com for more information, the event has an $18.95 entrance fee. Your immediate family will receive complimentary entry tickets as they arrive. We will have them waiting up front at the ticket counter for them. We will collect information from you as the date gets closer so we know whose name to leave on the list. This event looks so exciting! Pumpkin glow, all rides open and sunflower u-pick!

Come join us from 10am-5pm Saturday, September 26th and/or Sunday, September 27th at Harvest Time, 17904 Grant Street, Lowell, Indiana. Set up for this event will start at 7am and end at 9:30am. There is a scheduled rain date for October 3-4 just in case; but there won’t be refunds if you are unable to attend the rain date in case of bad weather. One or two day commitment. If you stay 2 days please know your booth can stay up if you’d like. Harvest Tyme will hire security with a state trooper in his car stationed nearby the booths at our closing on Saturday at 5pm to ensure everyone’s booths are protected after we leave.

Harvest Tyme
17904 Grant Street
Lowell, IN 46356

This is an outdoor event with booth spaces of 10×10, 10×20. If you need larger, please specify in special requests. Canopy tents are required to participate. ****It’s an open field area that has HIGH WINDS year round where heavy duty stakes AND weights are REQUIRED to participate! You’ll provide your own tables, floor length table cloths etc. 10×20 spaces will require two 10×10 canopies or one 10×20 length canopy. You might want to invest in side walls if you haven’t already, as well as an outdoor rug. 

*There is an expectation of creating an event on social media as well as posting leading up to the event.

We have a 5% minimum of non artisan vendors allowed for those of you applying with direct sales, etc. 

*Food trucks will be very limited as Harvest Tyme’s concession stands are fully operational during this event unlike Tulip Tyme’s.

Please complete all required answers. Incomplete applications will not be accepted.

Thank you for taking the time to fill out an application for our market. If accepted, you will receive a welcome email. Invoices will start being sent out and will be due by August 31st. Your booth space may not be held if your invoice is not paid in time.

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Name *

First

Last

Business Name *

Cell Phone (we text updates) *

Email *

Address *

Address Line 1

Address Line 2

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Booth Size & Dates Sat. 9/26 & Sun. 9/27: Select one or all that apply. *We highly value our local farmers, if you're selling consumable produce your booth is complimentary so select accordingly. *

• 10×10 Sat-Sun (FULL EVENT) – $150
• 10×20 Sat-Sun (FULL EVENT) – $230
• Farmer (consumable produce) Sat-Sun (FULL EVENT) – $0
• 10×10 Sat. only – $85
• 10×20 Sat. only – $125
• FARMER Sat. only – $0
• 10×10 Sun. only – $85
• 10×20 Sun. only – $125
• FARMER Sun. only – $0

Were you referred by anyone? If so, please tell us their name.

FOOD TRUCKS OR TRAILERS: Please list your truck/trailer dimensions below and if your window/door/etc opens up on passenger or driver's side.

Please check the category/categories of the items you sell. *

• Bath & Body
• Beverages: Coffee
• Beverages: Other
• Candles
• Ceramics, Clay, Glass, Mugs, Pottery
• Children’s Clothing
• Direct Sales (Tupperware, Pampered Chef, etc.)
• Farmer (produce, meat, etc.)
• Food: Baked Goods
• Food: Ice Cream/Frozen Treats
• Food: Meals
• Food: Bread, candy, cookies, dips, salsas
• Florist
• Home Decor (furniture, signs)
• Home Decor: Vintage, Upcycled, Antique, Holiday
• Honey
• Jewelry
• Knitting/Crochet
• Macrame
• Pet Items/Accessories
• Pet Treats
• Purses or Bags
• Quilting
• Tumblers, cups, mugs
• Wall art
• Women’s Clothing
• Woodwork
• Other

Please list all the items you plan to sell (or menu), as we will limit the amount of vendors bringing the same items (to maintain a variety). PLEASE NOTE: This does not mean you'll be the only vendor in your trade, only that we are limiting similar vendors. *

Tell us what sets you apart from another vendor with similar product that might also be applying and why. *

Do you make the product you will be selling? *

• Yes
• No

If you answered no above, please explain. Write N/A or skip if this does not apply to you.

Are you selling anything that will be consumed or applied to the body such as food, lotions, bath products, etc.? If yes, you are required to carry insurance and provide proof you listed us as additional insured as follows: Harvest Tyme and Region Social/CLFM at 17904 Grant St., Lowell, IN 46356. You will need to supply this once approved and no later than 3 weeks prior to event date, Sep 1st, to cedarlakefarmersmarket@gmail.com. *

• Yes
• No

Do you provide activities for our market patrons (pony rides, etc.)? If so, you are required to carry insurance and provide a Certificate of Coverage and a form from your insurance company listing Harvest Tyme and Region Social/CLFM at 17904 Grant Street, Lowell, IN 46356. You will need to supply this once approved and no later than two weeks prior to event date, Sep. 1st, to cedarlakefarmersmarket@gmail.com. You will also need to carry individual waivers for market patrons or guardians of to sign understanding risks to participate in your activities. *

• Yes
• No

Food Vendors: Are you a Home-Based Baker or providing us with a Lake County Health Department certificate? ***FOOD TRUCKS: Your permit needs to say Cedar Lake Farmers Market at the Sunflower Festival. *

• Home-Based Baker
• Health Dept. Cert.
• N/A

If you're new to this market, please upload images of the items you sell here. If you are a returning vendor, no need to upload any images. If you are unable to upload, please email images, with your business name in the subject line, to cedarlakefarmersmarket@gmail.com or via messenger at the Cedar Lake Farmers Market Facebook page. (Application not considered until we receive images.)

Drag & Drop Files, Choose Files to Upload You can upload up to 20 files.

Do you accept payments other than cash? If yes, please check all other payments accepted. *

• No, cash only
• Yes
• Credit Card
• Venmo
• Paypal
• Zelle
• Cash App
• Other

Please tell us the Color, Make & Model of your vehicle and anyone's vehicle that will be parking at the market to help. This is just in case the police or we need to ask you to move your vehicle for any reason. *

Please tell us the license plate number of your vehicle. This is to find you quicker if your vehicle needs to be moved. *

Personal requests: (i.e. placement near a restroom for health reasons, placement by a friend's booth, specific location information, etc.) We cannot guarantee your request, but we do our best to accommodate.

Will you be present at the market or sending an employee/partner? If sending employees/partners, you need to share the approval email with them so they know all instructions. *

• Yes, I will tend to my booth.
• Yes, but sometimes someone else will help me with my booth.
• No, I send an employee/partner to the markets.

If you answered above that you have employees, partners, etc. who may man your booth, list their first name, last name and cell phone # here so they receive texts with instructions on days of events. You will be required to forward your approval email to them as well so they know the market and parking rules.

If you have participated with us in the past, have you consistently posted on social media? If the answer is no, are you willing to learn and commit to using social media for 2026? *

• Yes, I have consistently posted on social media.
• No, I need help learning social media.
• No, but I understand it’s required in the market rules and will post consistently this year.

Website Link (optional)

Facebook Link (optional)

Instagram Link (optional)

Emergency Contact Name and Phone Number *

REGION SOCIAL/CEDAR LAKE FARMERS MARKET TERMS & CONDITIONS

FOOD/BAKED GOODS POLICY:

• Home-Based Baker products must provide proper labeling on each item packaged to sell according to the most current Lake County Health Department regulations. List product name, town/city product was made in and date product was made. List all ingredients and note that product was made in a non-inspected kitchen.  (Please call for any 2026 additions to this list and to ensure you are following county guidelines at (219) 755-3655. If you have never participated in an event it is best to call the health department to find out how to properly label. They are very nice and helpful and they do want you to succeed.
• Food Vendors are required to carry insurance and provide proof from your insurance company listing Harvest Tyme and Region Social/CLFM at 17904 Grant Street, IN 46356 as additionally insured.  Please submit proof to cedarlakefarmersmarket@gmail.com
• Food vendors must provide a hand washing station, catch bucket, soap, and paper towel within the booth space if it’s a health department requirement for your type of booth.
• If using a generator, your generator must be quiet with no smell and long extension cords must be used with cones to prevent tripping hazards.

EVENT/PRODUCT RULES:

• All supplies (chairs, tables, product, etc.) must be contained within the booth space purchased. If my setup exceeds the assigned space, I will be asked to adjust my booth space. Due to safety concerns, no exceptions will be made. All vendor property must remain fully intact until the event has officially ended at 5pm. All vendor equipment must be dismantled and removed from the grounds at the conclusion of the event within 90 minutes of the closing time.  If you use boxes of any kind they need to be broken down and taken to the dumpster in the paved parking lot.  All trash MUST be removed from the grounds and your space must be removed of all debris before exiting.
• A 10×10 canopy tent is REQUIRED to participate.  Vendors are required to provide their own canopy with 4 weights and 4 stakes, 1 of each on every canopy leg. Canopies must be staked and weighted regardless of wind prediction. (Note, an umbrella or camping tent in place of a canopy is NOT allowed).
• Vendors must provide all supplies needed for set up and to keep their area clean and in good order at all times: (tables, tablecloths (fitted floor length tablecloth highly recommended for outdoor events), canopy, weights, hammers, stakes, etc.) Need fitted tablecloths? They can be found here:  https://a.co/d/5M5sd8g
• No poster boards for booth signs.
• No political products or flags of any kind other than the American flag, can be sold, worn or hung during the market.
• This is a family friendly event, absolutely no products can have vulgar images or swear words on them. No marijuana leaves or anything drug related. For example, no Chucky dolls or gory products that can scare kids or tarot card readings.
• Vendors are required to collect their own sales tax.
• There is NO SMOKING in the market at all.  Smoking is allowed in the vendor parking area ONLY.  This also means NO SMOKING in your car if you’re parked at your booth.  If your booth is in the aisle nearby, you must still walk to the designated parking area to smoke, not behind your booth!
• There is no alcohol use permitted within the market for vendors and shoppers.

CANCELLATION POLICY:

• If vendor cancels for a market that was previously committed to less than 5 days before the market, the vendor will not be refunded, credited, etc.
• If vendor cancels on a market day or does not show for a market signed up for, his/her/their future booth space and/or remaining paid markets may be forfeited. This affects other vendors who may end up with empty spaces and the open gaps in the traffic flow affects booth neighbor’s attendance.
• In the event of rain, we will usually remain open, but will close for severe weather.  Booth fees are non-refundable for severe weather or any other reason.  Due to the market being primarily in grass, in the event of heavy or all day rain, we may need to postpone or cancel so cars don’t get stuck.  Please look to the Facebook group for additional weather related info on the day of.
• In the event the market is postponed or canceled due to circumstances beyond Cedar Lake Farmers Market’s control, booth fees will not be refunded. In the event of government shutdowns, payments will be forwarded to a future date.  If no future date is available, refunds will be given minus the payment and administrative fees.

SOCIAL MEDIA RULES

• Vendors must share the main Facebook event each market on personal and business pages. We have a strong emphasis on social media and ask that you post fresh info on each market day on either Facebook and/or Instagram on your business or personal pages to help promote personal business at the market. In doing this it helps you and the other entrepreneurs gain more traffic flow. It’s definitely a teamwork effort to get the awesome crowds that we do. We will have step by step information provided for you in our private Facebook group to help you, if this is something new to you. Kelly, the Event Specialist, is also happy to walk you through this over the phone or in person if needed.  Also, reach out to Kelly if you would like information on upcoming classes on using social media to grow your own business.

LEGAL POLICIES

• I understand this is an outdoor market that  could include extreme cold or heat.  I acknowledge this fact and I will be prepared for such conditions by bringing portable fans, cooling devices, proper attire, etc.  In the event I am unable to handle these temperatures for health reasons, I will personally reach out to Kelly in advance so she can be prepared.
• I agree that Kelly Dykstra and/or Region Social/Cedar Lake Farmers Market and/or Harvest Tyme and its employees and officers are not in any way responsible for theft/loss/damage.
• I agree that if I cause any damage to the event space or its property, I will pay for any repairs and/or charges that incur.
• I agree that Region Social/Cedar Lake Farmers Market may use such photographs of me with or without my name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and Web content.

Please sign below by typing your name in the box…I HAVE READ, UNDERSTAND, AND HEREBY AGREE TO ABIDE BY AND FULLY COMPLY WITH THE TERMS, CONDITIONS, RULES AND POLICIES OF REGION SOCIAL/CEDAR LAKE FARMERS MARKET AS WRITTEN ABOVE. I FURTHER UNDERSTAND AND AGREE THAT KELLY DYKSTRA AND/OR REGION SOCIAL/CLFM AND/OR HARVEST TYME AND ITS EMPLOYEES AND OFFICERS ARE NOT LIABLE OR RESPONSIBLE IN ANY WAY FOR DAMAGES, INJURY, THEFT OR LOSS OF ME, MY ORGANIZATION, OR ANY PERSONS OR GOODS FROM ANY CAUSE WHATSOEVER. I AGREE TO INDEMNIFY AND HOLD HARMLESS KELLY DYKSTRA AND/OR REGION SOCIAL/CLFM AND/OR HARVEST TYME AND ITS EMPLOYEES AND OFFICERS AGAINST ANY SUCH LOSS, DAMAGE, OR THEFT. I AGREE THAT KELLY DYKSTRA AND/OR REGION SOCIAL/CLFM AND/OR HARVEST TYME AND ITS EMPLOYEES AND OFFICERS CANNOT BE HELD RESPONSIBLE FOR ANY CLAIMS FOR DAMAGE, INJURY OR LOSS ARISING OUT OF OR IN CONNECTION WITH USE OF SPACE. IN THE EVENT THAT THIS MARKET IS UNABLE TO BE HELD AS SCHEDULED DUE TO REASONS BEYOND THE CONTROL OF KELLY DYKSTRA AND/OR REGION SOCIAL/CLFM AND/OR HARVEST TYME AND ITS EMPLOYEES AND OFFICERS, OR, IF THE EVENT IS INTERRUPTED IN ANY WAY, I AGREE THAT NO REFUND WILL BE MADE AND THAT KELLY DYKSTRA AND/OR REGION SOCIAL/CLFM AND/OR HARVEST TYME AND ITS EMPLOYEES AND OFFICERS WILL NOT BE HELD RESPONSIBLE *

Please read and check off the following boxes so we know you're prepared.

• I understand there are VERY HIGH WINDS at this event possibly and I will be prepared with my heavy duty tent stakes and extra weights. If I come unprepared, I will be asked to leave as not having my tent property secured could result in severe damage to myself and possibly those around me including live animals. (We did have a tent fly several yards away last time and we need to be extra vigilant about this) The tent stakes we suggest will be emailed and can be found on Amazon.
• I understand there is a special vendor parking area for myself and any employees/family helping me at the market.
• If I arrive and my booth has ruts in it, I will text or call Kelly or Karri and I understand they will find me a new spot.
• I will be careful with my tone of voice and the words I say to fellow vendors and shoppers. I will commit to no swearing at others or racial slurs of any sort. I understand this is a family event and if these things occur I will be asked to pack up and leave (with security closely) and not be invited back to future markets.
• I understand that if I dismantle my booth prior to closing at 5pm that I will not be invited back.
• In an effort to keep things professional, I won’t ask my neighbor how they are doing financially, especially within ear shot of the shoppers.
• I will not use scented candle warmers, burn sage or incense for the courtesy of my vendor neighbors.
• I understand the booths are measured out to the size I reserved and I need to create my own aisle ways within my space.
• If I sell anything with food, I understand I need to supply a copy of my food permit/health department certificate to cedarlakefarmersmarket@gmail.com in advance of the market date.
• I understand that if I sell anything consumed or applied to the body or pets, I need to supply my COI listing Region Social/CLFM and Harvest Tyme at 17904 Grant Street, Lowell, IN 46356 to cedarlakefarmersmarket@gmail.com in advance of the market date.

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